Privacy Policy

Effective Date: July 2026
Last Updated: July 2026

1. Introduction

Peak Recruitment NZ Limited ("Peak Recruitment", "we", "our" or "us") is committed to protecting the privacy of the personal information entrusted to us.

This Privacy Policy explains how we collect, use, hold, disclose, protect and manage personal information in accordance with the Privacy Act 2020 (New Zealand), including the Information Privacy Principles and the requirements relating to the indirect collection of personal information under Information Privacy Principle 3A (IPP 3A).

By engaging with Peak Recruitment, using our services or providing personal information to us, you acknowledge that your information will be handled in accordance with this Privacy Policy.

2. Our Commitment to Privacy

We collect personal information only where it is reasonably necessary for our recruitment, employment, business or legal functions and only by lawful, fair and non-intrusive means.

We are committed to ensuring personal information is:

·      collected lawfully and fairly;

·      used only for legitimate business purposes;

·      accurate, complete and up to date where reasonably practicable;

·      protected against loss, misuse and unauthorised access;

·      retained only for as long as necessary; and

·      accessible and correctable in accordance with the Privacy Act 2020.

Recruitment often involves highly confidential career discussions. We recognise the importance of maintaining the confidentiality of information relating to job searches, remuneration, interview outcomes and career intentions, and will only disclose such information where authorised or otherwise permitted or required by law.

3. Personal Information We Collect

Candidates

We may collect and hold personal information including:

·      name and contact details;

·      address;

·      telephone number;

·      email address;

·      curriculum vitae (CV);

·      cover letters;

·      employment applications;

·      employment history;

·      educational qualifications;

·      professional registrations and memberships;

·      interview notes;

·      consultant observations and candidate assessments;

·      psychometric assessment results;

·      referee comments and references;

·      remuneration, salary and benefits information;

·      work eligibility and immigration status;

·      right-to-work documentation;

·      professional disciplinary information where relevant;

·      criminal history information where lawfully obtained and relevant;

·      placement outcomes;

·      candidate feedback; and

·      correspondence with Peak Recruitment.

As part of providing recruitment services, we may also create internal recruitment records, interview summaries, suitability assessments and consultant notes.

Clients and Employers

We may collect:

·      contact details;

·      organisational information;

·      recruitment requirements;

·      remuneration information;

·      organisational structures;

·      candidate feedback;

·      recruitment history;

·      service evaluations; and

·      information relating to our business relationship.

Commercially sensitive information is treated as confidential.

Employees and Contractors

For our employees and contractors we may collect:

·      employment records;

·      payroll information;

·      emergency contacts;

·      leave records;

·      performance information;

·      workplace health and safety records;

·      training records; and

·      information required to administer employment.

4. How We Collect Personal Information

We collect personal information directly from individuals wherever reasonably practicable.

We may also collect personal information from third parties where:

·      you have authorised us to do so;

·      collection is reasonably necessary for recruitment purposes;

·      the information is publicly available; or

·      collection is otherwise permitted or required by law.

Third parties may include:

·      referees;

·      current or former employers;

·      educational institutions;

·      professional registration bodies;

·      qualification verification providers;

·      background checking providers;

·      publicly available professional networking websites (such as LinkedIn);

·      publicly available employer websites;

·      industry directories; and

·      other organisations relevant to the recruitment process.

Reference checks will only be undertaken with your knowledge and authorisation unless otherwise permitted by law.

5. Indirect Collection of Personal Information (IPP 3A)

Where we collect personal information about an individual from someone other than that individual, Peak Recruitment will take reasonable steps to notify the individual as soon as reasonably practicable, unless an exception under the Privacy Act 2020 applies.

Such notification may include:

·      that information will or has been collected;

·      the purpose of collection;

·      who may receive the information;

·      the identity of the organisation collecting and holding the information;

·      whether providing information is voluntary;

·      the consequences of not providing information where applicable; and

·      the individual's rights to request access to and correction of their personal information.

6. Why We Collect Personal Information

We collect and use personal information to:

·      assess candidate suitability;

·      introduce candidates to prospective employers;

·      conduct recruitment assignments;

·      verify qualifications, registrations and employment history;

·      undertake reference and background checks;

·      maintain candidate databases;

·      contact candidates regarding current and future employment opportunities that may reasonably be of interest;

·      manage client relationships;

·      provide recruitment and consulting services;

·      manage complaints and enquiries;

·      undertake quality assurance;

·      administer employment;

·      manage insurance and risk;

·      comply with legal obligations; and

·      operate and improve our business.

7. Disclosure of Personal Information

We may disclose personal information where reasonably necessary to carry out the purposes for which it was collected.

Recipients may include:

·      prospective employers;

·      current clients;

·      candidates;

·      referees;

·      educational institutions;

·      verification providers;

·      psychometric assessment providers;

·      professional registration authorities;

·      insurers;

·      government agencies;

·      cloud software providers;

·      technology service providers;

·      contractors acting on our behalf; and

·      persons authorised or required by law to receive the information.

We will not disclose personal information to prospective employers without the candidate's knowledge and authority.

8. Overseas Disclosure and Storage

Peak Recruitment uses reputable cloud-based technology providers and software platforms to operate our business.

These providers may store or process personal information outside New Zealand.

Where personal information is disclosed or stored overseas, we take reasonable steps to ensure recipients are subject to privacy safeguards that provide comparable protection to that required under the Privacy Act 2020, whether through contractual arrangements, recognised privacy standards or other lawful mechanisms.

9. Technology and AI

Peak Recruitment uses a range of technology platforms to support recruitment, administration, communication and document management. These may include applicant tracking systems, customer relationship management software, email platforms, document management systems and artificial intelligence tools that assist with note-taking, drafting, summarising or administrative tasks. Technology assists our consultants but does not replace human judgement in assessing candidate suitability or making recruitment recommendations.

10. Website and Cookies

Our website may use cookies and similar technologies to improve functionality and understand how visitors use our website.

We may collect technical information including:

·      IP address;

·      browser type;

·      operating system;

·      pages visited;

·      referring websites; and

·      website usage information.

This information is generally used in aggregated form to improve our website and services.

11. Information Quality

We take reasonable steps to ensure the personal information we hold is accurate, complete, relevant and up to date.

We encourage individuals to notify us if their contact details, employment history or other personal information changes.

12. Storage and Security

We maintain appropriate physical, electronic and administrative safeguards to protect personal information.

Security measures include:

·      secure office environments;

·      access controls;

·      password-protected systems;

·      encrypted cloud platforms where available;

·      confidentiality obligations;

·      staff privacy training;

·      secure disposal procedures; and

·      regular review of security practices.

While we take reasonable steps to safeguard information, no electronic storage or transmission system can be guaranteed to be completely secure.

13. Retention of Personal Information

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes and enforce our agreements.

When information is no longer required, it will be securely destroyed or permanently de-identified where appropriate.

14. Access and Correction

You have the right to request access to the personal information we hold about you and to request correction of that information.

Certain information may be withheld where permitted under the Privacy Act 2020, including confidential evaluative material obtained during authorised interview (s) and reference checking.

Where we decline a correction request, you may ask us to attach a statement of the correction sought to the information.

Requests should be directed to our Privacy Officer.

15. Privacy Breaches

Peak Recruitment has procedures in place to identify, investigate and respond to privacy breaches.

Where a privacy breach has caused, or is likely to cause, serious harm, we will comply with our obligations under the Privacy Act 2020, including notifying affected individuals and the Office of the Privacy Commissioner where required.

16. Privacy Officer

Our Privacy Officer is responsible for overseeing compliance with the Privacy Act 2020, responding to privacy enquiries and handling privacy complaints.

Privacy Officer
Megan Sloan
Peak Recruitment NZ Limited;
Phone: 027 688 8834
Email: megan@peakrecruitment.co.nz

17. Complaints

If you have any concerns about how we have handled your personal information, please contact our Privacy Officer.

We will investigate complaints promptly and endeavour to resolve them fairly and efficiently.

If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner.

Office of the Privacy Commissioner

Website: https://www.privacy.org.nz
Email: enquiries@privacy.org.nz

18. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legislation, technology, regulatory requirements or our business practices.



The current version will always be available on our website.